Online Form - Community Grant - Application Package

COMMUNITY GRANT – JULY 2024 ROUND

 OBJECTIVE

To provide positive financial support to incorporated, not for profit Beverley focused community organisations that will assist with the development of their chosen interest and that meets the application criteria (subject to budget constraints) and promotes the Shire of Beverley as a positive, supportive and caring community organisation.

 POLICY

The Shire of Beverley will make an allocation of funds in its budget to be used to provide financial assistance to incorporated, not for profit community organisations that can demonstrate an association with the Shire of Beverley. Funding for applications from incorporated, not for profit community organisations will be advertised bi-annually in July and January. Calls for submissions will be advertised via local media.

An allowance for these funds will be included in the draft Shire of Beverley budget.

Examples of not-for-profit organisations include but are not limited to:

- sporting clubs;

- services groups;

- P & C;

- art and cultural groups; or

- other Shire of Beverley local interest groups.

GRANT CATEGORIES

Minor Community Grants

Funding of $1,000 or less with no matching funds required from the applicant.

Projects must seek to further the development of one of the following: 

- early years (0 to 4 years);

- environment;

- history and or heritage;

- seniors;

- tourism;

- volunteer upskilling;

- youth (5 to 18 years);

- Sport and Recreation.

 Major Community Grants

Funding between $1,001 - $5,000 with a 50:50 matching component where applicants must contribute at least 50% of the total project cost from either the applicant organisation or confirmed other funding sources. Evidence of other funding sources must be provided.

 INELIGIBLE EXPENSES

- uniforms

- consumables (including food and beverages, stationery and other office supplies)

- awards and prizes

- minor equipment (footballs, netballs, hockey sticks etc) – excludes Junior Sport Equipment

- recurrent salaries and recurrent operational costs

- completed projects or equipment already purchased

- projects that are the responsibility of other Government Agencies

- deficit funding for organisations that are experiencing a shortfall in cash or revenue or anticipated revenue.

 APPLICATION CRITERIA

- All applicant organisations must be based within the Shire of Beverley, with a majority of members of the applicant organisation preferably being residents of the Shire of Beverley. 

- All applications for financial assistance must be submitted on the Shire of Beverley “Online - Community Grant - Application Package” via the Shire of Beverley website. 

- The applicant should submit documented estimates of expenditure as part of the application i.e., quotes or written estimates from suppliers 

- All applications must be received by the designated closure date. No late applications will be considered. The closing date for applications is the 31st of July 2024. 

- For Major Community Grants the applicant’s contribution and other contributions to the proposed project may come from one or more of the following sources:-

Applicant organisations cash;

State or Federal Government funding agencies;

Donations of material and /or cash;

Voluntary labour (max 1/3 of total contribution)

Voluntary labour cost to be calculated at a maximum of $25 per hour. 

- Only one (1) application per financial year for financial assistance from a Major Community Grant will be considered per organisation. 

- Community organisations may apply for Minor Grants in each of the funding rounds, however, each grant must be for a separate project. (Where an organisation applies for more than one Minor Grant, they must prioritise their applications). 

- Prior approval in writing must be sought for any substantial change to the assistance request. 

- Payment of the grant funding must be made prior to incurring the expense. The Community Organisation must provide a tax invoice to the Shire of Beverley as soon as possible following application approval. 

ASSESSMENT

Organisations registered for GST will have their grant grossed up by 10%. Please complete the application with GST exclusive figures. 

Applications need to demonstrate the benefits to the community.

Applications for Minor and Major Community Grants will be assessed and referred to Council for a final determination. 

Preference will be given to projects with demonstrated community support. 

All applicants will be notified in writing of the outcome of their application for a Shire of Beverley Community Grant. 

Decisions regarding funding applications are final and will not be reconsidered. 

ACQUITTAL

Projects must be completed by 31st January 2025. Project and financial reports must be submitted to the Shire of Beverley, by 28th February 2025. Acquittal documentation will be provided to all recipients of awarded grants.

Organisations with outstanding acquittals will not be eligible to apply for the next funding round. 

Once an allocated budget has been utilised all subsequent requests for funding must be presented to Council for consideration. 

FURTHER INFORMATION

Please contact Areta Ellis or the Chief Executive Officer at the Shire of Beverley to discuss your application prior to submitting T: 08 9646 1200 or via email to areta.ellis@beverley.wa.gov.au.

 

 

Introduction

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SECTION A – APPLICANT INFORMATION: (To be completed by ALL applicants)


SECTION B – INFORMATION ABOUT YOUR ORGANISATION: (ALL questions must be answered)


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SECTION C – PROJECT DETAILS

Select only one of the below Minor or Major Grant Categories.*
6. Have you applied to any other funding body for this project?*

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7. Does your project require any approvals? For example, Department of Environment, Building Approval, any other approvals.

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SECTION D – BUDGET

Please download Grants Income & Expenditure excel sheet linked below, POPULATE, SAVE and UPLOAD in relevant field.

Is your organisation registered for GST?*

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If a grant is provided the organisation agrees to the following conditions: 

  1. The grant will be used for the purpose which it was given. 
  1. If successful in your application, your organisation is required to provide the Shire of Beverley with a tax invoice as soon as possible following approval for the amount of allocated funds. 
  1. The acquittal must be returned to the Shire of Beverley within one month of completion of your project or by 28th February 2025. Copies of project receipts must be attached. 
  1. The Shire of Beverley will issue an invoice to the organisation for an amount equal to any unexpended funds. 
  1. If there is to be any delay in the expenditure of the grant, a written request will be made to the Shire of Beverley seeking approval for an extension of time. 
  1. A grant will not be approved for a project that has commenced or been completed. 
  1. Any special conditions that are attached to the grant will be met. 
  1. All relevant records will be kept for a period of 7 years and will be made available for audit at any time. 
  1. The Shire of Beverley will be acknowledged in any publications or media coverage for its support. 
  1. Your project should be discussed with Areta Ellis or the Chief Executive Officer prior to applying. 
  1. Keep a copy of your application for your own record. 
  • The Shire will contact you if more information is required.
  • All applicants are advised in writing of the outcome.
  • Applications are processed in the order in which they are received. If any required documentation is not included in the first instance, the processing of your application will be delayed.
  • Assessment will take a minimum of one month. 
  1. Summary of grant timeline        

COMMUNITY GRANT PROCESS

DUE DATE

Applications open

1st July 2024

Applications close

31st July 2024

Notification of application outcome

22nd August 2024

Last date Tax invoice due to Shire of Beverley for grant allocation

As soon as possible

Project completion

31st January 2025

Grant acquittal due

28th February 2025

DECLARATION: <br>Upon submission of this online application, I, certify that I have been authorised to submit this application, accept the undertakings and conditions of the application and that the information contained herein and attached is to the best of my knowledge true and correct.*

Please check that all relevant documents are included with the completed application. This may include, but is not limited to: 

  • Certificate of Incorporation (see Section B question 3)
  • Quotes or estimates for expenditure (see Section D Budget)
  • Any approvals required for the project (see Section C question 7)
  • Evidence of other funding (see Section C question 6 and Section D Budget)

e.g. letter advising successful grant application or receipt of funding application pending, letter advising of donation to your group

*Upon notification of a successful grant application, recipients will be provided with the necessary acquittal documentation.

 

APPLICATION DUE DATE:  31st July 2024


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